JOB TITLE: PAYROLL & BENEFITS SPECIALIST
REPORTS TO: CONTROLLER
FLSA STATUS: EXEMPT
PREPARED DATE: FEBRUARY 26, 2025
SUMMARY: Under the supervision of the Controller, this position will play a key role in managing and administering employee benefits and processing payroll for multiple companies according to schedule and in the correct amount. Responsibilities include excellent attention to detail and the ability to meet deadlines, good verbal and written communication skills, assist with audits and seek specialized assistance as necessary to ensure compliance with all rules and regulations.
QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty and responsibility in a safe and satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.
ESSENTIAL JOB FUNCTIONS:
- Assist the HR Manager with onboarding and offboarding employees
- Administering benefits to employees
- Maintaining employee profiles in ADP and Costpoint
- Reconciling voluntary deductions to insurance invoices
- Liaison between VRC Metal Systems and its subsidiaries and appropriate outside agencies
- Process 401(k) contributions
- Prepare and maintain accurate payroll records and ensure proper filing
- Strong active listening skills and verbal communication skills
- Multitasking is essential, must be comfortable meeting tight deadlines
- Electronically updating financial reports and documents
- Maintain confidentiality
- Function in accordance with established standards, procedures and applicable laws and regulations
Reasonable accommodations may be made to enable individuals with disabilities perform the essential functions.
Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES:
None
SALARY RANGE:
$25-$30/hr
EDUCATION and EXPERIENCE:
- Associate or bachelor’s degree in Finance, Accounting, Business Administration or the equivalent combination of education, training, and experience
- Demonstrated experience in payroll processing with the ability to manage or learn to manage U.S. payroll functions, including preparation, balancing, internal control, and payroll taxes
- Prior use of payroll processing software systems with an ability to adapt to new technologies
- Experience with ADP or Costpoint (Strongly Preferred)
LANGUAGE SKILLS:
- Ability to read documents in English such as policy, procedure, and financial documents
- Ability to speak effectively in English on the phone and in person
- Strong proof-reading skills for grammar and punctuation
- Write routine reports, correspondence, business letters, summaries, and reports in English using prescribed format, and conforming to all rules of punctuation, grammar, diction, and style
COMPUTER SKILLS:
- Proficient use of Accounting/Bookkeeping Software (required)
- Experience with Costpoint (highly preferred)
- Proficient in Excel at an advanced level (required)
- Skilled in electronic communication including email, web searching, and data organization (required)
- Exceptional accuracy and attention to detail when inputting data in electronic form (required)
REASONING ABILITY:
- Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Read and interpret policy and procedure
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use fingers and hands to handle or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. The employee must be able to see differences in widths and lengths of lines such as those on graphs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ENVIRONMENTAL CONDITIONS:
Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75 percent or more of the time inside.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Must be able to work effectively in a dynamic, fast-paced environment, communicate well with others, effectively deal with students, and accept constructive criticism.
- Must be able to change activity frequently and cope with interruptions.
IMPORTANT NOTE: Essential functions of this job are described under the headings above. The job requirements and features are subject to change from time to time due to the dynamic nature of the Company.
It is the policy of VRC Metal Systems not to discriminate or allow the harassment of employees or applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company.
Employees and applicants with disabilities and disabled veterans are encouraged to inform Human Resources if they need a reasonable accommodation to perform a job for which they are otherwise qualified. The Company makes, and will continue to make, reasonable accommodations to the known physical or mental limitations of an otherwise qualified applicant or employee to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the operations of the Company’s business.
