JOB TITLE: MATERIAL RESOURCE PLANNING SUPERVISOR
REPORTS TO: DIRECTOR OF STAFF
FLSA STATUS: EXEMPT
PREPARED DATE: MARCH 19, 2025
SUMMARY: This person will be a first point of contact for VRC vendors. They will work with production and administrative staff to ensure that the materials needed to achieve VRC’s mission are available in a timely manner.
QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty and responsibility in a safe and satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.
ESSENTIAL JOB FUNCTIONS:
- Responsible for the direction and supervision of the entire procurement and warehouse operations
- Receive and review all procurement requests for completeness and identifies priorities
- Oversee the accurate completion of all purchase orders to include the proper documentation of materials and cost expenditures
- Ability to work with and modify an ERP system
- Oversee new vendor onboarding and monitoring as company needs dictate
- Help to ensure a close relationship with current vendors, suppliers, and contractors to remain current on pricing, and availability as well as resolving procurement problems.
- Help to ensure regular checks are occurring comparing existing vendors against other suppliers of equivalent products
- Assist with the assembly of information and participate in external audits
- Ensure all processes and procedures are created, implemented and up to date for procurement and warehouse functions
- Monitor all outstanding purchase orders and requisitions to ensure fulfillment or cancellation without loss of funds
- Monitor all purchase orders to ensure there is no disruption to production or system installations
- Responsible for maintaining adequate inventory levels to ensure Sales Orders are fulfilled within lead times.
- Maintain required administrative files and records pertaining procurement and warehouse
- Provide guidelines, explain requirements and execute required training to procurement and warehouse employees
- Compile and submit various procurement related reports
Reasonable accommodations may be made to enable individuals with disabilities perform the essential functions. Other duties may be assigned.
WAGE/SALARY RANGE:
$70,000 – 85,000 per year
SUPERVISORY RESPONSIBILITIES:
Two or more persons in purchasing and warehousing functions
EDUCATION and EXPERIENCE:
- Associate degree or higher in a related field
- Two years’ experience in a procurement office environment
- Two years’ supervisory experience
LANGUAGE SKILLS:
- Read and interpret documents in English such as safety rules, operating and maintenance instructions, and procedure
manuals, newspapers, periodicals, journals, and manuals - Strong proof-reading skills for grammar and punctuation
- Write routine reports, correspondence, business letters, summaries, and reports in English using prescribed format,
and conforming to all rules of punctuation, grammar, diction, and style - Ability to speak effectively in English on the phone and in person with vendors and customers
COMPUTER SKILLS:
- Microsoft Word, Power Point, and Excel at an intermediate level
- Advanced knowledge of inventory management software desired
- Accounting software skills a plus
- Proficient in electronic forms of communication including email, web searching, and data organization
- Strong understanding of MRP / ERP systems
REASONING ABILITY:
- Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Use mathematical skills to interpret financial information and prepare budgets.
- Read and interpret business records and statistical reports.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. The employee must be able to see differences in widths and lengths of lines such as those on graphs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ENVIRONMENTAL CONDITIONS:
Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75 percent or more of the time inside.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Must be able to work effectively in a stressful environment, communicate well with others, effectively deal with internal and external customers, and accept constructive criticism
- Must be able to change activity frequently and cope with interruptions
IMPORTANT NOTE: Essential functions of this job are described under the headings above. The job requirements and features are subject to change from time to time due to the dynamic nature of the Company.
It is the policy of VRC Metal Systems not to discriminate or allow the harassment of employees or applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices, including recruitment,
advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at the Company.
Employees and applicants with disabilities and disabled veterans are encouraged to inform Human Resources if they need a reasonable accommodation to perform a job for which they are otherwise qualified. The Company makes, and will continue to make, reasonable accommodations to the known physical or mental limitations of an otherwise qualified applicant or employee to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the operations of the Company’s business.
